INTERNAL RULES
FOR THE PROCEDURE AND CONDITIONS FOR THE REVIEW OF APPLICATIONS AND CONCLUSION OF CONTRACTS UNDER WHICH “UNIVERSITY MULTIDISCIPLINARY HOSPITAL FOR ACTIVE TREATMENT – KANEV” JSC IS A PROVIDER OF MEDICAL AND NON-MEDICAL SERVICES
I. RECEIVING AND REVIEWING APPLICATIONS
All requests/applications for the conclusion of contracts for the provision of medical and non-medical services must be submitted to the Registry of “UMBAL ‘Kanev’ JSC”.
The registrar reports the applications to the Director of Administrative Activities for distribution to the relevant units responsible for the respective service.
The heads of the units provide an opinion on the material and staff support for the requested service by submitting a written report.
The applications, along with the report in point 3, are submitted to the “FSO” Department for an opinion regarding the financial parameters and prices of the requested services.
The Chief Accountant presents the opinion under point 4 in a written report and indicates the prices for the services requested.
The application, along with the reports under points 3 and 5, is presented to the hospital’s lawyer for a legal review and the preparation of a draft contract or for agreeing on the draft contract presented by the applicant.
A contract for the provision of services is concluded with the individuals whose applications have received a positive report from the executing unit, the “FSO” department, and the hospital’s lawyer.
Applications are reviewed in the order in which they are received.
The deadline for reviewing the applications is 14 (fourteen) calendar days.
If requested by the applicant and there is an objective reason justifying urgency, applications may be reviewed in a shorter time frame.
The application must necessarily include the following information:
Type of requested service;
Estimated quantities;
Applicant’s details and email address or fax for correspondence exchange.
II. CONTRACT CONDITIONS
12. The contracts for the services provided by “UMBAL ‘Kanev’ JSC” have the following mandatory content:
a/ contract term – one year. The term may be linked to the term of the relevant National Framework Agreement (NRA).
b/ price – according to the current price list of “MBAL – Ruse” JSC, but not lower than the legally established prices for the services.
c/ subject – only a service that “UMBAL ‘Kanev’ JSC” is allowed to provide in accordance with applicable legislation;
d/ agreed penalties for non-fulfillment of contractual obligations in favor of “MBAL – Ruse” JSC;
e/ agreed procedure for contract termination by either party – with one month’s written notice or another agreed period;
f/ agreed procedure for changing the service prices under the contract;
g/ no clauses for automatic extension of the contract term;
h/ confidentiality clause;
i/ signatures of the Director of Administrative Activities, Head of FSO, Lawyer, Executive Director.
13. The contracts are concluded under the cumulative existence of the following conditions:
a/ an agreed draft contract by the Administrative Director, Chief Accountant, and Lawyer;
b/ payment of an administrative fee for the review of the offer;
c/ no outstanding liabilities of the applicant to “UMBAL ‘Kanev’ JSC” at the time of submitting the offer and at the time of concluding the contract.
14. The condition under point 13 b is confirmed by presenting a bank slip by the applicant, and information about the condition under point 13 c is obtained by the “FSO” department of “UMBAL ‘Kanev’ JSC” through official channels.
15. If the conditions under Article 13 are not met and the contract is not concluded, the administrative fee paid by the applicant is non-refundable.
III. GENERAL CONDITIONS
16. An administrative fee of 50 BGN per application is paid for the review of one medical service application or one non-medical service application from one applicant;
17. Each applicant is notified of the result of their application review within three days of its review by email or fax. If the conditions of these rules are met, they are invited to sign the contract within 7 days of the notification.
18. The Director of Administrative Activities is responsible for monitoring compliance with the deadlines for reviewing the offers and concluding the contracts.
19. The signed contracts are filed in the registry system of “UMBAL ‘Kanev’ JSC”.
20. These Rules may be amended according to the procedure for their adoption.
21. These rules do not apply to contracts concluded under the Public Procurement Act (ZOP), lease agreements, and clinical trial contracts, which are governed by separate internal acts of “UMBAL ‘Kanev’ JSC”.
22. These rules were adopted with Order №14/08.01.2016 and amended with Order №57/28.01.2016 by the Executive Director of “UMBAL ‘Kanev’ JSC”.
